Once we have found your suitable property, you will be in a position to make an offer to the Landlord for consideration. Please note that any offer you make would be subject to you fulfilling our reference criteria. Offers should include the following information; when you would like to move into the property, your employment details, the rental amount and deposit amount you are offering to pay, whether you have any pets, are smokers, have any CCJ's or adverse credit and the full names and contact numbers of tenants over the age of 18.
Agreeing to let
As soon as your offer has been accepted by the Landlord, we will apply for references and draw up the relevant documentation which will form the basis of the agreement between you and the Landlord. At this point, you will be requested to provide a reservation fee which holds the property for you and this goes towards the first half of the first month's rent. However, if the Tenancy Agreement is not signed by you (the Tenant) within 7 to 14 working days after receipt of your application, the Landlord reserves the right to re-offer the property.
You will be expected to provide:
- Proof of address and identification by supplying either a passport or a full driving license.
- References – We will contact your employer and your landlord (if you are in rented accommodation already). Your previous employer will also be contacted if you have recently changed jobs. If you are self employed we will need to contact your accountant and provide 12 months of accounts. A credit check will also be conducted.
To assist us in collating the necessary references, it would be advantageous for you to warn the above individuals in advance that references are required as these can be return to us within a matter of a few days, barring any delays.
Occasionally, a guarantor will be required if, for example the tenant has not been continuously employed for the past 18 months; has been working abroad in the previous 12 months; the tenants income falls short of our criteria or the tenants employment is considered as changeable.
Please note that the same criteria applies to the guarantor and, furthermore, the guarantor must earn annually the equivalent of at least 35 times the monthly rent, be in full time employment or be able to prove by bank statements that they have “independent means”. All tenants should be able to provide a guarantor and should the tenant be unable to provide one, we will decide that the tenant has withdrawn their application.
The guarantor must be aware that they will stand as guarantor for the tenant, (and your partner if you are moving in to the property with some one else), for the entire occupancy of the property, not just for the period of the initial tenancy term.
How much does the tenant need to earn to be considered for the Property?
Having passed all the referencing criteria to be considered for the property and, subject to the Landlord’s decision, tenants must earn annually at least 30 times the monthly rent.
An appointment will be arranged with you to visit our offices to sign the Tenancy Agreement when all references have been received. The Landlord will also be asked to sign their copy of the document. This will be sent to you beforehand via email.
Rent and Deposit
As members of the Deposit Protection Scheme (DPS) all security deposits are held in a designated Clients Account and fully bonded.
You will be required to provide the agreed sum of rent and deposit before taking possession of the property. The deposit is required for the full tenancy against loss, damage or charges payable at the termination of the tenancy.
Whilst this is usually the equivalent of one month’s rent, this may vary therefore we suggest that the actual amount is verified at the point of offering. The deposit will be held by the DPS in their designated clients’ account and is fully bonded. It is returnable at the end of the tenancy subject to final inspection of the property and it should be noted that deductions will be made for cleaning should the property (and garden areas) not have been left in a satisfactory condition as well as any damages.
Rent is to be paid monthly in advance commencing on the first day of the tenancy and then on the same day each month thereafter. This should be made by bank standing order.
Please note that all monies to be paid on the signing of the agreement prior to the occupation and should be paid in cash or by cleared funds on the day of signing the agreement. The funds can be paid by card but this must be done 3 workings days before monies are due.
Check in and Inventory
If we have been instructed by the Landlord, an inventory will be prepared of your new home and a convenient appointment will be made with the Inventory Clerk to carry out a Check In report to coincide with your move in day.
All information is provided in good faith. We will accept no responsibility for any inaccuracies. Should you be provided with an inventory you have 7 days to return an amended signed copy to the office. If this is not received the inventory is taken as acceptable.
Tenant fee applicable
Please note that all prices and are Non-refundable. Administration fee- Referencing for single applicant £270.00 (inclusive of VAT). Referencing for two applications £330.00 (inclusive of VAT). Referencing for additional applicants £75.00 (inclusive of VAT) thereafter for each applicant.
Right to rent fee
After the 1st February 2016 all applicants and guarantors will need to undergo the governments Right to rent check at the charge of £10 plus VAT per person.
The equivalent to 50% of one months rent is taken as a Reservation Fee. Once referencing has been returned as acceptable this fee is used as 50% of the First months rent in advance.
If you are in a managed property the charge is £75 plus VAT. If you are in a let only property the charge is £85 plus VAT. Other Monies due prior to your move in date. Remaining 50% of first months rent. A deposit of either one months rent or one and a half months rent (subject to the property) which is protected with the DPS (Deposit Protection Scheme) protected.
Others point of interest:
- The Tenant will be responsible for insuring their own possessions.
- The Tenant will take over all utilities such as Gas, Electricity, Water/Sewage charges, Council Tax & Telephone upon moving into the property and will be responsible for contacting the relevant suppliers accordingly prior to commencement of the tenancy.
- The Landlord is responsible for any repair/maintenance problems to appliances etc.* but the Tenant is responsible for any breakages which should be reported immediately.
- Re-decoration of the property must only be done with your Landlord’s permission.
- No pets are allowed unless the Landlord has given consent.
- Reasonable notice should be given when the Letting Agent or Landlord wishes to inspect the property. It is usual for the Agent to inspect the property at least twice during the term of your Tenancy and the Tenancy Agreement.
- Most lets are for 12 months with a 6 month break clause, although some Landlords may consider shorter terms of say 6 months.
- Should you wish to quit your Tenancy earlier than the agreed term, you will be liable for all rent until the end of the agreed Tenancy.
- There is no set law regarding the time limit for returning deposits but this is normally subsequent to the final inspection of the property. Letting agents generally encourage Landlords to employ a professional inventory agent to conduct the inspection and produce a report as to the condition of the interior at the beginning of the Tenancy and again at the end but this is not obligatory. In most cases, the deposit will be returned once any damages are ascertained by the Tenant/Landlord/Inventory Clerk and appropriate deductions agreed.
- The most common type of Tenancy Agreement is the assured short hold used for 6-12 month lets and usually takes the form of a standard contract between both parties. However, should any “extras” be agreed such as certain furnishings to be provided by the Landlord, you should ask that an extra clause be added to the agreement to this effect. It should be noted that the landlord is not obliged to carry out promises so it is important that your requests are documented.
- The Letting Agents will deal with the property viewings, references, agreements and getting you moved in. If the agent has been instructed to manage the property then you will report any repairs or queries to them. If the property is Let Only, the tenant will deal directly with the Landlord.
- A member of a Association of Residential Letting Agents (ARLA) and The Property Ombudsman (TPO). This ensures that professional standards are met, for example, the correct Tenancy Agreement is used; proper procedures are in place for reporting and dealing with repairs; safety checks are conducted and a bonding scheme is provide to protect your deposit.